Business MeetingExecutive Committee Meeting Minutes - Adelaide, Australia08:00 a.m. Sunday, September 6, 2009 The Executive Committee Meeting was called to order by our President, Göran Åkerström. In attendance were Drs. Delbridge, Doherty, Dralle, Duh, Lee, Lo, Parkyn, Pasieka, Takami and Wängberg. Apology of absence was received from Dr. Henry The minutes of the 2007 Executive Committee and Business Meeting in Montreal were reviewed and approved. Dr. Doherty reported we have 26 new members since our last meeting in Montreal. We still have a number of new members that have incomplete applications. It was emphasized how important for sponsors to make sure the application is complete when forwarding to the secretary. We encourage all young surgeons to join the IAES. The ISS is approving membership for younger faculty and residents. The requirement to specify how many operations they have performed within the last six months is a frustration (or intimidation) to some of the younger surgeons applying. President Åkerström nominated Bruce Robinson as an Honorary Member. We need to recruit more honorary members and invite them to future meetings. The honorary members could be endocrinologists, pathologists or other associated scientists. All the board was in favor and approved. President Åkerström will give Dr. Robinson an Honorary Member certificate after his Peter Heimann Lecture. The new members elected to the IAES since August, 2007 were:
Since the last meeting we have had nine deaths. Martin Allgower, Miguel Echenique-Elizondo, Stanley Friesen, Stig Ingemansson, Kanja Kuma, Ronald Nishiyama, William Remine, Lars Thoren and Jieping Wu. We send our deepest sympathies. Rob Parkyn discussed the Adelaide Meeting. Rob raised $66,000 from pharmaceutical and device companies. The expenses for Saturday and Sunday have been covered. Rob will also pay for the banquet on Tuesday evening. We have agreed to pay 15% of our industry funding to the ISS. It is a financial asset to have an IAES member in the city of the meeting site. The Australian Society of Endocrine Surgeons meeting was canceled in deference and planning to the IAES meeting and they have been a great support. Rob has asked the companies to contact Dr. Takami for the Japan meeting. The companies were very delighted with SaturdayÕs meeting. The financial report was reviewed and approved. We currently have $219,818.64 in our society. This does not include the $90,000 from Novartis. Unfortunately, all the bills have not been paid for this meeting. We continued with the program booklets again this year. We feel they are very useful and have received many comments in their favor. We have started The John Farndon Foundation Account. We received checks from Chris Farndon and Dr. Greg Randolph. We would like to use those funds to support attendance by junior surgeons. We should remind everyone earlier of the travel awards, although even with reminders and extension of the deadline, the applications were limited. All applicants were awarded travel awards of $1000. We would like to give out more awards at the Japan Meeting. There was extended discussion of possible outreach efforts by the IAES given its relative financial stability. Consideration was given to 3 missions: Education, Research and providing surgical care for underserved populations. Dr. Parkyn agreed to investigate the possibilities of surgical mission work. Dr. Dralle will make some evaluation of potential ways to support endocrine surgical research. We will allocate $25,000.for the mission work and $25,000.for the research support. We could try and raise funds from pharmaceutical companies for this. The physicians would then present their findings at our Executive Committee Meeting. One of the complexities of these efforts would be the need to specify which countries have the greatest need, and to make certain that the IAES funds are appropriately used. Dr. Parkyn has been working with David Harrison, an Australian artist, regarding the endocrine rhino. The Indian rhinoceros is the international mascot of endocrine surgery. Members can place orders on line and we will also have info at the IAES table. We have ordered one for Bruce Robinson, the Peter Heimann Lecturer and President Åkerström. Unfortunately, the rhino is very heavy and costly, and may be the factor that prevents members from purchasing one. President Åkerström presented the nominees for council. Herbert Chen, Mete Düren, Barney Harrison, Per Hellman, Akira Miyauchi, Nancy Perrier. Congratulations to our new President, Leigh Delbridge. We thank Quan-Yang Duh, Jean-Francois Henry, Chen-hsen Lee, Janice Pasieka, Hiroshi Takami and Bo Wangberg for their hard work and dedication over the past six years as council members. We also thank Jerry for all his hard work for the past six year as Secretary-Treasurer. Nomination for President-Elect is Rob Udelsman, Council Coordinator, Gerard Doherty, Nominating Committee, Geoff Thompson. These nominations will be presented at the IAES Business Meeting for approval. Travel Awards
Shalini Arora We had 188 submitted abstracts for the meeting this year. We accepted 44 oral papers and all posters were accepted. The overall acceptance rate is up 50%. We build attendance by accepting posters. We would like the ISS to change the abstract limit of characters. It is currently 2600 but we would like to increase to 4000. The 9th International Postgraduate Course in Endocrine Surgery was held in Gotland, Sweden. The IAES is a sponsor of the postgraduate course but does not support it financially. The council designated the Council Coordinator as a liaison to work with the postgraduate course committees. The India Postgraduate Course in Endocrine Surgery at Lucknow would like us to support two members with airfare, registration, etc for their upcoming meeting in November. We need to discuss what is the advantage of sending an IAES member to these courses. Geoff Thompson was our IAES member that attended last year. Constitution Revisions Ð In Montreal, the council elected Janice Pasieka to organize a group, non-council members, to work on constitution changes. In July, proposed changes were emailed out regarding the constitution and bylaws. The Constitution & Bylaws will be presented at the business meeting on Tuesday. We will pass out the info on Monday so the members can review the changes before the meeting. This was unanimously supported by the council. The IAES Executive Committee was adjourned at 11:05 AM. Minutes IAES Business Meeting - Adelaide, Australia09.30 a.m. Tuesday September 8, 2009 The Business Meeting was called to order by our President, Göran Åkerström. Approval of Minutes From 2007The minutes of the 2007 Executive Committee and Business Meeting in Montreal were reviewed and approved. Membership ReportDr. Doherty reported that we have 26 new members since our last meeting in Montreal. We encourage all young surgeons to join the IAES. If you do not have an IAES member in your country, please contact the membership committee to arrange a sponsor. The new members elected to the IAES since August, 2007 were:
Since the last meeting we have had nine deaths. Martin Allgower, Miguel Echenique-Elizondo, Stanley Friesen, Stig Ingemansson, Kanja Kuma, Ronald Nishiyama, William Remine, Lars Thoren and Jieping Wu. A moment of silence was held in their honor. Financial ReportThe financial report was reviewed and approved. We currently have $219,818.64 in our society. This does not include a $90,000 payment from Novartis that has arrived after the close of books for the year. Some of these funds are earmarked to cover the expenses for this meeting.
Local Arrangements ReportRob Parkyn discussed the Adelaide Meeting. Rob raised $66,000 from pharmaceutical companies and equipment manufacturers. The expenses for pre-meeting activities on Saturday and Sunday have been covered. We had 80 registrants for Saturday and 110 for Sunday. The pharmaceutical companies were very delighted with the pre-meeting events and the exposure for their products. The banquet will be held at the National Wine Center, which is a 15 minute walk from the hotel. There will be taxis at the Sebel Hotel for those who would rather ride. Dr. Takami will work with industry representatives for the Japan meeting. Program ReportThere were 858 submitted abstracts to the ISS. We had 207submitted abstracts for the IAES meeting this year. We accepted 44 oral papers and 108 posters. The overall acceptance rate is up 50%. On Wednesday afternoon, Dr. Åkerström and Dr. Öberg will host a Neuroendocrine Tumor Symposium sponsored by Novartis. We hope everyone will attend. Some details regarding the meeting
Travel AwardsDr. Doherty announced the travel award winners. Each winner either presented a paper or poster. We presented an award to everyone that applied. The travel awards winners are:
Shalini Arora Nominating Committee ReportPresident Åkerström presented the nominees for council:
Herbert Chen
The nominee for President-Elect is Rob Udelsman Additional nominations were solicited from the floor, and none were presented. The nominees for Council and all offices were elected unanimously. CY Lo and Rob Parkyn remain on as council members as their terms have not been completed. The IAES thanks Quan-Yang Duh, Jean-Francois Henry, Chen-hsen Lee, Janice Pasieka, Hiroshi Takami and Bo Wangberg for their hard work and dedication over the past six years as council members. The IAES also thanked Dr. Doherty for all his hours of hard work for the past six years as Secretary-Treasurer. Constitution & Bylaws RevisionsProposed changes to the IAES Constitution were distributed from the Council to the membership by email on July 8, 2009 in accordance with the constitutions requirements for notice. The changes were presented to the membership for approval. After a period for discussion, these were approved unanimously. On September 7, 2009, proposed changes to the IAES Bylaws were distributed to the members after approval by the IAES Council on September 6, 2009. These changes included important modifications of the daily business of the IAES including:
The proposed changes to the IAES Bylaws were presented to the membership for approval. After a period for discussion, these were approved unanimously. New BusinessThe IAES is now incorporated in the state of Michigan in the USA. We are actively seeking classification as a 501(c)3 corporation which would make the IAES a tax-exempt organization in the US, able to accept tax-advantaged donations. By the next meeting in Japan, we hope to have this finalized. The IAES has started The John Farndon Foundation Account. The initial funds are from donations by Chris Farndon and Dr. Greg Randolph. We anticipate using those funds for awards to support attendance by junior surgeons who otherwise could not attend. The next IAES meeting will be in Yokohama, Japan, August 28 to September 11, 2011. We anticipate a wonderful meeting with the hospitality of our hosts and friends. Dr. Rob Parkyn has commissioned a bronze sculpture by David Harrison, an Australian artist, of Rhinoceros unicornis. The Indian rhinoceros is the international mascot of endocrine surgery. Members can place orders on line and there is also have information at the IAES table. One sculpture has been ordered for Bruce Robinson, the Peter Heimann Lecturer and a second for President Åkerström. The business meeting was adjourned at 10:30 AM. Minutes IAES Business Meeting - Montreal, Canada09.30 a.m. Tuesday August 28, 2007 IntroductionThe IAES Business Meeting was called to order by our President Henning Dralle at 9:35 AM. We would like to thank Janice Pasieka for all her hard work and dedication for this meeting. It has been a great success. 2005 Meeting MinutesThe minutes of the 2005 Executive Committee Meeting and the Business Meeting were distributed to all the members. There was an error in the 2005 minutes that should have read "election of all members should be democratic." These minutes were then approved and accepted. Membership ReportPresident Dralle presented the membership report congratulating our members in recruiting 33 new members since our last meeting in South Africa. We still have a number of new members that have incomplete applications. It is important for sponsors to make sure the application is complete when forwarding to Dr. Doherty. Please remember to complete the application thoroughly. The new members elected to the IAES since August of 2005 were:
Since the last meeting we have had five deaths. Oliver Beahrs, Robert Hickey, Claude Organ, Charles Proye and Richard Welbourn. A moment of silence was observed for them. A few memories of Professor Proye were presented by President Dralle. Charles was always inviting young surgeons to his institution. They were very important to him. He made the first French Department nearly exclusively endocrine surgery. He quickly introduced new activities to the practice, such as intraoperative nuclear detection, hormone assays, laparoscopy, surgery for morbid obesity and pancreatic islet cell transplantation. He was a tremendous physician. We will miss him dearly. Program Committee ReportWe had 253 submitted abstracts for the meeting this year. Acceptance rate is 15.64% for free papers. The overall acceptance rate is 33.99%. The council feels this is too low. We are rejecting abstracts we would like to hear. At our next meeting in Australia, our new President Goran Akerstrom will plan different ways to add more accepted abstracts. We accepted three times as many poster presentations. You can submit manuscripts for the posters presentations. Financial ReportThe financial report was reviewed and approved. We currently have $99,015.86 in our society. We will be receiving $25,000.00 from Medtronic, and $5,000.00 from Novartis for helping sponsor our meeting. This helped us defray the cost of the banquet. It is 10% higher than the Durban Meeting. We will also be receiving money from the ISS for membership dues and for the number of seats filled in each session. Our sessions so far have been standing room only. The IAES has the biggest session of all the societies. Unfortunately, we still have a few outstanding bills for this meeting. The ISS would like to increase the membership dues in order to keep registration for each member at a low cost. The ISS sets the registration costs. We know there would be an increase in attendance if the registration was at a lower cost. Travel AwardsCongratulations to our travel award winners. We congratulate them for submitting an abstract. Next year we hope to give out more awards and have three designated awards. The John Farndon Award, Charles Proye Award and the Selwyn Taylor Award. The travel awards winners are: Maricn Barczynski - Poland - Oral Paper Nominating CommitteePresident Dralle announced nominations for President-Elect, Council-Coordinator and one council member. It was unanimously voted that our next President Elect will be Leigh Delbridge and our Council Coordinator will be Henning Dralle, for two years. Our new Council Member will be Rob Parkyn from Australia. Dr. Jacques Marescaux has completed his term on the council. President Dralle thanked him for his many contributions. At the next meeting, there will be nominations for six new council members. President Dralle congratulated all the officers and council for all of their assistance this past year. IAES Governance and Constitutional RevisionsPresident Dralle discussed having constitution revisions - (Please see attached handout) The council selected Janice Pasieka to organize a group including non-council members to evaluate the current governance structure of the IAES, and ways that the structure might be modified to reflect the mature nature of the IAES. This would likely require constitutional changes. Potential changes that would be common to other societies of this size and stability include having separate Program Committee and Travel Award Committee. Please contact Janice if you would like to assist her with this committee. We anticipate having the proposals at the next Executive Committee Meeting in Australia. IAES Postgraduate CourseDr. Jan Zedenius announced the meeting of the 9th Postgraduate Meeting in Endocrine Surgery. It will be held in Gotland, Sweden August 24-28, 2008. We hope you will be able to attend. World Journal of SurgeryDr. John Hunter from the World Journal of Surgery has committed to publish each year an issue of WJS on evidence-based endocrine surgery topics. This year, the issue will focus on benign goiter edited by Leigh Delbridge. Membership InformationThis year the IAES has produced program booklets for the meeting that include a membership roster. If there are any corrections, please email them to marykiel@umich.edu. Adelaide Meeting 2009Dr. Rob Parkyn discussed the plans for the next meeting of the IAES. It will be in Adelaide, Australia September 6-12, 2009. The IAES hotel will be the Sebel Playford Hotel. We have several different possibilities for the banquet. The hotel is adjacent to the Congress Center. We hope everyone plans to attend. There is a lot to see and do in Adelaide. We would like to thank Medtronic and Novartis for their wonderful support. The business meeting was adjourned at 10:15AM. |
